I-9 form

This document is considered a List C document that demonstrates employment authorization in the United States and does not expire. If the asylee chooses to present this document, he or she also will need to present a List B identity document, such as a State-issued driver’s license or identification card. Upon admission to the United States, a refugee will receive Form I-94/Form I-94A with an unexpired refugee admission stamp. If an employee presents this document to complete Form I-9, the employer must accept it as a receipt establishing both employment authorization and identity for 90 days. In the meantime, USCIS will be processing an Employment Authorization Document (Form I-766) for the refugee. Persons who have been granted authorization to live and work in the United States on a permanent basis. As proof of that status, a person is granted a permanent resident card, commonly called a “Green Card.” You can become a permanent resident several different ways.

I-9 form

The Immigration Reform and Control Act which introduced the requirement leading to the promulgation of the I-9 form also included anti-discrimination provisions. Under the Act, most U.S. citizens, permanent residents, temporary residents, asylees or refugees who are legally allowed to work in the United States cannot be discriminated against on the basis of national origin or citizenship status. This provision applies to employers of three or more workers and covers both hiring and termination decisions. In addition, an employer must accept any valid document or combination of documents specified in the I-9 form as long as the documents appear genuine. The U.S. Department of Homeland Security requires Western Michigan University to verify the identity and employment eligibility of all employees via Form I-9.


To complete Section 2 of the Form I-9, University I-9 administrators must verify a new hire’s I-9 documentation. The employer or its representative must personally review original documents only. International students who do not have an F-1 Visa must confirm employment eligibility with International Services in the Office of Global Learning, located at 300 Caldwell Hall before finding a job. Additional documentation requirementscan be found at I-9 Central. Department I-9 coordinators, the employee’s manager, and the head of the hiring department will be contacted in the event that an audit returns any noncompliance.

I-9 form

Employers must show their employees’ I-9 form any time the immigration or labor authority requests it. Section 1 must be completed by the new employee no later than their first day of employment. However, you also accept full responsibility and liability for all I-9s completed by the previous employer relating to individuals who are continuing in their employment. You may designate someone to fill out the I-9s for you, such as a personnel officer, foreman, agent, or anyone else acting in your interest. In addition, consideration of a future employment authorization expiration date in determining whether an alien is qualified for a particular job could be an unfair immigration-related employment practice. A. You may not accept a laminated Social Security Card as evidence of employment eligibility if the card states on the back “not valid if laminated.” Lamination of such cards renders them invalid. Metal or plastic reproductions of Social Security Cards are not acceptable.

When Should I Complete The Form I

You must complete the Form I-9on or before your first day of work. The earliest you may complete the Form I-9 is as soon as you have accepted your job offer. However, if that employee has quit or been terminated, or is an alien who has been removed from the United States, you will need to complete an I-9 for that employee. A. Yes, you must complete I-9s for all of your employees, including yourself. You may help an employee who needs assistance in completing Section 1 of the I-9. However, you must also complete the “Preparer/Translator Certification” block.

  • However, you must also complete the “Preparer/Translator Certification” block.
  • In addition, such an employer can be barred from federal government contracts for a year.
  • One of the documents found in List A is an unexpired foreign passport with an attached INS Form I-94.
  • Form I-9 can be completed as soon as, but not before, a job offer has been extended and accepted.
  • The employee must also present the University with acceptable documents evidencing identity and employment authorization.

The employee must present a document that shows either an extension of the employee’s initial employment authorization or new work authorization. A. You do not need to complete a new I-9 if you rehire the person within three years of the date that the I-9 was originally completed, and the employee is still eligible to work. You should review the previously completed I-9, and if the employee’s work authorization has not expired, note the date of rehire in the Updating and Reverification Section on the I-9 , and sign in the appropriate space. However, if you wish to make photocopies, you should do so for all employees, and you should retain each photocopy with the I-9. Photocopying documents does not relieve you of your obligation to fully complete Section 2 of the I-9 nor is it an acceptable substitute for proper completion of the I-9 in general.

Employee Services

The E-Verify process involves a meeting between the employee and a U-M E-Verify representative. During this meeting a new Form I-9 is completed and information from the I-9 form is submitted to E-Verify. E-Verify compares that information to records maintained by the Social Security Administration and Department of Homeland Security to confirm if the employee is authorized to work in the United States.

On the Form I-9, an employee must attest to his or her employment authorization. The list of acceptable documents can be found on the last page of the form. Employers must retain the Form I-9 for a designated period and make it available for inspection by authorized government officers. To verify identity and employment eligibility, all new employees must complete via Workday Section 1 of Form I-9 Employment Eligibility Verification no later than your first day of employment, as required by federal law. By theend of your third day of work, new hiresmust have their I-9 verification completed by Employee Services. Pleasesign up for an appointmentwithin 3 business days of your hire date. Complete your I-9 portion on or before the first day of hire in theWorkday applicationbefore your scheduled appointment.

Section 1 of the Form I-9 must be completed after an offer of employment is accepted, but no later than the first day of employment. With respect to new hires and rehires, the E-Verify process is completed in conjunction with a new hire’s completion of the Form I-9, Employment Eligibility Verification upon commencement of employment.

Offsite New Hires

This person will be responsible for verifying the physical copies of your documentation. Audit note is required stating “Document Viewed in Person” when the in-person inspection is complete. New Form I-9 records be created using the remote employer representative option to complete Section 2. Clause are required to confirm the eligibility of the employee to work in the United States. The university meets these requirements through the use of I-9 Complete, a web-based application. You will not be subject to employer sanctions penalties for retaining an illegal alien in your workforce if the alien was hired before November 7, 1986.

U.S. passport, passport card, driver’s license, foreign passport, or state ID card information could not be verified. E-Verify queries are submitted only after newly-hired employees complete the I-9 within Workday. An E-Verify® case is considered late if submission happens later than the third business day after the employee’s first day of employment.

For Students, Faculty, And Staff

Employers must retain a Form I-9 for all current employees. Employers must also retain a Form I-9 for three years after the date of hire, or one year after the date employment ends, whichever is later.

  • A. You must complete both Sections 1 and 2 of the I-9 at the time of the hire.
  • Federal law requires employers to verify the identity and employment authorization of new employees and to re-verify employment authorization only in certain instances later.
  • I-9 compliance has become an increasingly important responsibility for all employers, including UVA.
  • If Form I-9 is not completed within seven business days of hire, employment will be terminated.
  • The I-9 is not required for unpaid volunteers or for contractors.

Existing university faculty, staff, and temporaries that are transferred to a funding source that requires e-verification must be e-verified within 30 days of the effective date of appointment to this source of funds. Per federal requirements, all University of Michigan employees are required to complete an I-9 form in order to obtain employment. This includes those who will be working out of state or outside of reasonable travel distance to any U-M campus. Some Social Security cards have restrictions on them and do not satisfy the I-9 requirements. If that is the case, the faculty, staff, or student worker must show other documents to comply with the requirements. See I-9 Employment Authorization Requirements for more information on other documents that fulfill I-9 requirements for foreign nationals.

The employer is responsible for ensuring that the forms are completed properly and in a timely manner. For departments hiring temporary employees or student employees, please submit an I-9 and Criminal Background Check update request. The request https://www.bookstime.com/ form can be found on SeaNet, under the New EPAF options. The form will guide you through the process, ensuring all required information is gathered. Identify a remote employer representative to complete a Remote Section 2 Amendment.


In addition, the employee must present the actual document to you within 90 days of the hire. The employee must have indicated on or before the time employment began, by having checked an appropriate box in Section 1, that he or she is already eligible to be employed in the United States. Within three business days of your first day of employment, bring your original, unexpired documents to Human Resources for verification. E-Verify® is currently the best means available for employers to electronically verify the employment eligibility of their newly hired employees. E-Verify® virtually eliminates Social Security mismatch letters, improves the accuracy of wage and tax reporting, protects jobs for authorized U.S. workers and helps U.S. employers maintain a legal workforce. Failure to properly complete, retain, and/or make available for inspection I-9 forms as required by law, may result in civil monetary or criminal penalties. If the university receives a fine or penalty because of I-9 non-compliance, the cost of such fine will be charged to the department and/or school responsible for not completing the I-9 accurately or within the federal time limits.

I-9 form

The E-Verify process works together with the I-9 process and the Atlas Service Center will facilitate this process. The administrative inspection process is initiated with the service of a Notice of Inspection upon an employer. Employers receive at least three business days to I-9 form produce the Form I-9 requested in the NOI. The flexibility announcement issued on March 20, 2020, notes that DHS will evaluate certain COVID-19-related Form I-9 completion practices on a case-by-case basis as they relate to the physical inspection of Form I-9 documentation.

Form I9, officially the Employment Eligibility Verification, is a United States Citizenship and Immigration Services form. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States. You should not discharge present employees, refuse to hire new employees, or otherwise discriminate on the basis of foreign appearance, accent, language, or name. W&M requires the employee to complete Section 1 of the I-9 no later than three business days after hire date.The employee has to present original documents to prove identity and authorization to work in the United States. If the prospective employee does not bring documents needed to complete the I-9 verification process by the first day of work, the person cannot begin work and cannot be put on payroll. Newly hired and rehired employees to the university must complete Section 1 of the I-9 Form on or before the first day of employment.

Form I-9 is a fillable form, which means you can type your answers directly on the form instead of writing them by hand. To use the enhanced features of Form I-9, use the first link to download the form and save it your computer. Use the second link to open a basic form that can be used on a mobile device. You can find the edition date at the bottom of the page on the form and instructions.


Once the employee receives his or her Social Security Number, the unit should enter the Form I-9 information into I9Db and submit to E-Verify®. Departments should submit new hire transactions as early as possible so that employee and student worker information is in the system before the employee or student conducts the verification step. This will help the process run smoothly for employees and student workers, and will avoid delay or interruption of employment. After completing Section 1, you have3 business days from beginning work at MIT to present original supporting documentation.